Senate Bill 272 approved on October 11, 2015, adds a section to the California Public Records Act that requires local agencies such as the Scotts Valley Water District to create a catalog of Enterprise Systems by July 1, 2016.
What is an Enterprise System
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following: A multi-departmental system or a system that contains information collected about the public or a system that serves as an original source of data within an agency.
What is not an Enterprise System
Information Technology security systems; including firewalls and other cybersecurity systems; physical access control systems; employee identification management systems; video monitoring; other physical control systems; infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions; systems related to 911 dispatch and operation or emergency services; systems that would be restricted from disclosure by Section 6254.19; the specific records that the information technology system collects, stores, exchanges or analyzes.
Create a catalog of enterprise systems, to make the catalog publicly available upon request and to post the catalog in a prominent location on the agency’s website. The catalog must contain information on the vendor, product, purpose, type of data, frequency that data is collect and updated.
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the agency may instead provide a system name, brief title or identifier of the system.
|Acrobat||Adobe||Documents||Administrative||Administration||As Needed||As Needed|
|Cisco Unity VOIP||Cisco||Phone System||Telecommunications||As Needed||Daily||Daily|
|eBill||Infosend||Utility Billing||Utility Billing||Finance/CS||Daily||Daily|
|Mail Chimp||Rocket Science||Public Relations||Administration||As Needed||As Needed|
|Payroll, Time &
Time & Attendance
Finance / HR
|svwd.com||Drupal||Website||Website||Administration||As Needed||As Needed|
SVWD is unable to post other enterprise systems because they are associated with security and Protected Critical Infrastructure related to the District’s water systems