SB 272 - Enterprise System Catalog
Approved October 11, 2015, Senate Bill 272 added a section to the California Public Records Act that requires local agencies such as the Scotts Valley Water District (SVWD) to create and maintain a “Catalog of Enterprise Systems.”
What is an Enterprise System
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:
- A multi-departmental system or a system that contains information collected about the public
- A system that serves as an original source of data within an agency
Requirements
Create a catalog of enterprise systems, containing:
- Product
- Vendor
- Purpose
- Data Category
- Custodian
- Data Collection Frequency
- Update Frequency
Make the catalog publicly available upon request
Post the catalog in a prominent location on the agency’s website
Scotts Valley Water District Enterprise System Catalog Revised 11/07/22 | ||||||
Product | Vendor | Purpose | Data Category | Custodian | Collection Frequency | Update Frequency |
Mobile MMS | Websoft Development | Computerized Maintenance Management System | GIS Work Orders | Operations | Daily | Daily |
Backflow Prevention | Backflow Solutions Inc, | Compliance Tracking | Regulatory Compliance | Engineering | Daily | Daily |
Microsoft, Office 365 | Microsoft | Email and Document Management | Electronic Correspondence and Records | IT Vendor | Daily | Daily |
WaterSmart | WaterSmart | Customer Service Portal | Customer Information Usage and Billing | Customer Service | Daily | Daily |
Beacon AMI | Badger Meter | i-Meters | Utility Billing | Engineering | Daily | Daily |
Springbrook | Accela | Financial System | Financial Reporting Utility Billing | Finance | Daily | Daily |
Web Hosting | EvoGov | www.svwd.org | Website | Administration | Weekly | Weekly |
WaterSmart | WaterSmart | Customer Portal | Water Usage | Finance | Daily | Daily |
Mail Chimp | Mail Chimp | Outreach | Contact Information | Administration | Daily | Daily |
Website | EvoGov | Website | Web content | Administration | Daily | Daily |
Exclusions
Enterprise systems do not include:
- Information technology security systems, including firewalls and other cybersecurity systems
- Physical access control systems, employee identification management systems, video monitoring, and other physical control systems
- Infrastructure and mechanical control systems, including those that control water or sewer functions
